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OryCon 21 Committee Newsletter
#2 - March 7, 1999
The next OryCon 21 committee meeting will be held Sunday April 11, 2:00pm
BPA Building; 905 NE 11th; Portland, OR.
ORYCON INFORMATION
OryCon 21 will be held November 11-14, 1999 at the Doubletree Portland Columbia
River hotel (same hotel as the last dozen years) in Portland. Guests of Honor are:
Writer: Nicola Griffith Artist: Nene Thomas
Editor: Warren Lapine & Angela Kessler Science: Charles Sheffield
Our mailing address is:
OryCon 21, PO Box 5703, Portland, Oregon 97228 (503) 283-0802
OryCon's main e-mail address is: saxon@agora.rdrop.com
OryCon's web page is at: http://www.orycon.org
Budget Meeting w/ John & Helen @ 10:00 am 3/13, 4311 SE Cora
Executive committee is
John Lorentz
Kristy Bates
John Andrews
Helen Umberger
Randy Fischer
Diana Callahan
Meeting Started at 2:15pm
In attendance:
Kristy Bates, Helen Umberger, Diana Callihan, Megaera Jarvis, Debra Stansbury,
Fred Torck, Barbara Oldham, John Bunnell, Jerry Turner, John Andrews,
Pamela Wilsonsage, James Wilsonage, Randy Fischer.
Art Show- Norwescon has not sent out invites for their Art show yet.
It is likely that they may not be having an art show this year. If
Norwescon does not have an art show this year, the impact is likely that
OryCon will sell out faster than usual. Usually, OryCon sells out in
September or October.
Art show info will be on line at our web site. www.orycon.org/~orycon21
Programming - The brainstorming session scheduled for March 14th was
canceled. We will announce when it is rescheduled. The first
brainstorming sessions is to weed out the dead and the dead-beats.
The second brainstorming session will involve re-vamping the questionnaire.
Please send all new program panel suggestions to Andrew or Ruth.
Openings-
Masquerade: Position for department-head is still open. Don Glover has
been asked, but no response yet.
GOH: Liaisons are still needed for all GOH. Job duties: primarily
involve transportation to and from the airport and an occasional trip
around town. As the primary contact for the GOH you must collect photos
for the Program book, find out who they want to write their bio, work
with programming to coordinate panel participation, make travel
arrangements, coordinate and accommodate any special requests for hotel.
Publications: the department is pretty well staffed, but we're still
looking for someone to steer the reigns.
Children's Programming- The web site has info on the Mars Society
letter, which will take place primarily *before* the convention. The
convention has a definite need for programming geared towards children.
Frequently items that are popular to the kids, are equally as appealing
to the "adults", and, unfortunately we can't restrict which convention
members attend panels.
John Brunnel - offered to promote writers workshop towards Kids.
John Andrews- note: can't exclude adults from kids programming
John Bartley is doing Progress Reports
Dealers Room- still sold out.
Dept Reports:
Hotel- Diana Callihan- report we have rooms. Just call the hotel
and let them know that you're part of the con Block. Room rate is the
same as last year, however, the tax has increased.
Hall Cotumes- Megaera Jarvis - buget same as last year. Looking for
suggestions for creative (yet usefull) awards.
Opening Ceremonies- Debra Stansbury- will have one. The original idea
of "the alien full-montey" has been tabled. The new idea is "scenes on
the cutting room floor: Phantom Menace"
Logistics- Fred- nothing yet. Ask again in October. FYI- apprentice needed.
Security - will be selecting staff members to be shift leaders.
Tech - do we want pagers again? Last work they were not up to the job, look into message
pagers, cell phones, or radio's for con-com staff.
Child-care - tabled for an off line executive committee meeting, need to
decide on hourly price, and policies.
Writers workshop - No change to budget. Well try to revive the young writer
categories. Deadlines are in September for entries. This is a one person
department, but would like a staff level apprentice so some one else on
committee knows how to run department.
Meetings are being posted on the web-site.
Do we want a pool, for our sell out date/time?
Programming - lots of musical guest want-to-be's unfortunately of different
musical taste - talked about renting a room in other hotel for a music track
that doesn't suck up all programming space. Not realy practical. Also talked
about renting a tent or boat --- same old problem lack of space.
ORYCON 21 TIMELINE
April
04/11/99 Sunday OryCon 21 Meeting
Deadline for suggestions of Program Book bio writers
Deadline for PR #1
May
05/02/99 Sunday OryCon 21 Meeting
Deadline for mailing Art Show information
Confirm general space allocation with hotel
05/10/99 Monday Mail Progress Report #1
June
06/06/99 Sunday OryCon 21 Meeting
Hospitality--order beer & soda
06/14/98 Monday Begin travel arrangements for GOH
06/19/98 Saturday Clean-up and re-arrange storage garages
06/21/98 Monday OSFCI BOD
July
07/01/98 Thursday
Begin contacting possible advertisers to sell ads
07/02/98 Friday Deadline for mailing Program questionnaires
07/11/98 Sunday OryCon 21
Rough schedules, begin research, reserve refrigerated truck, get
garage inventory
Finish outline of Program Book
07/14/98 Wednesday
OryCon Brainstorming Session??
Rates go to $35
07/24/98--07/26/98 CON 8--Beaverton
07/31/99 Saturday Page layouts set for Program Book
Committee Discussions and News
Subscribing to the OryCon maillist is pretty simple. Send a message to:
majordomo@teleport.com
with the following command in the body of the message:
subscribe osfci-l
ORYCON 21 COMMITTEE
CHAIR Helen Umberger saxon@agora.rdrop.com
VICE Chair Kristy Bates kbates@orsymphony.org
Tech Jerry Turner sytar@europa.com
Dances Kurt Dailey
Richard Threadgill
Masquerade Head ????
Staff - Julia Fisher
Opening Ceremonies
Debra Stansbury shade_obeyon@hotmail.com
Hall Costumes Megaera Jarvis
Fixed Functions
Art Show Lacey Axmaker laceyax@bigfoot.com
Stu Axmaker
Dealers Jeff Peck anjpeck@gte.net
Fannish Stuff
Fan Lounge
Gaming Lord Ronin
Karl Krehbiel karl@orionsys.com
Hospitality Randy Fischer
Internet Cafe John E Bartley III JohnBartley@email.com
Hotel
Diana Calihan callihan@transport.com
JT Baldwin yastreb@transport.com
Melendie Schaber
Operations
Logistics Fred Torck
Office
Barbara Hoffert
Ann Hoffert stegermain@aol.com
Night Watch
James & Pamela Wilsonsage timelessbill@orionsys.com
Signage
Treasury John Andrews
Volunteers
Services to Members
Artifacts
Child Care
Mail Room John Lorentz jlorentz@spiritone.com
Registration
Anne Peck anjpeck@gte.net
Paula Cullins blackthorne1@yahoo.com
Programming
Andrew Nisbet andrewn3@mresearch.com
Ruth Sachter
Computer Support Patrick Lasswell psl@teleport.com
Filking Cecilia Eng
Green Room Linda Pilcher lpilcher@europa.com
Patty Wells patty@teleport.com
Guests of Honor Liaisons
Warren LaPine & Angela Kessler
Nicola Griffith
Nene Thomas
Charles Sheffield Megaera Jarvis
Treasure Hunt
Video Kim & Doug Bissell
Writer's Workshop John Bunnell jcbunnell@sff.net
Publications
Progress Reports
John E Bartley III JohnBartley@email.com
Layout & Design
Nancy Wirsig McClure nancy@hand2mouse.com
Typesetters/Proofreaders
Barbara Oldham
Ad Sales
Restaurant Guide
Web Page Byron O'Brien byron@agora.rdrop.com
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