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OryCon 21 Committee Newsletter
#4 - May 2, 1999
The next OryCon 21 committee meeting will be held Sunday June 6th, 2:00pm
BPA Building; 905 NE 11th; Portland, OR
ORYCON INFORMATION
OryCon 21 will be held November 11-14, 1999 at the Doubletree Portland Columbia
River hotel (same hotel as the last dozen years) in Portland. Guests of Honor are:
Writer: Nicola Griffith Artist: Nene Thomas
Editor: Warren Lapine & Angela Kessler Science: Charles Sheffield
Our mailing address is:
OryCon 21, PO Box 5703, Portland, Oregon 97228 (503) 283-0802
OryCon's main e-mail address is: saxon@agora.rdrop.com
OryCon's web page is at: http://www.orycon.org
OryCon 21 Meeting Minutes
May 2, 1999 2:00pm
BP Building
In attendance:
Kristy Bates
Barbara Oldham
Debra Stansbury
Fred Tork
Megaera Jarvis
Diana Callahan
John Bartley
Ruth Satcher
John Lorentz
John Andrews
Jeff & Ann Peck
Jerry Turner
Lisa & Stu Axmaker
Donald Lickiss
Due to the small gathering, reports were given in order around the table:
-Registration - Anne Peck - The numbers "are within spitting distance"
of last year at this time. Approximately 404 to date
-Receipting is going to change. Rather than a form letter,
post cards will be sent to acknowledge the purchase of pre-reg memberships.
-Receipts will be sent sometime this week.
-Art Show- Lisa Axmaker- the mailing is done. Everything is ready to
be dropped off at the post office this week.
-The on-line forms were sent to Byron this week to be posted to the website.
-Programming- Ruth Satcher- Nothin New-
But please- GOH liaisons, ask if they have anyone they'd like
to invite to programming. No deadline has yet to be set for the
brain-storming date, nor mailing invites.
-Hotel- Diana Callahan - Submit list of "Hotel Needs" by July 1st.
ESPECIALLY if you have anything "new" or "different" from last year.
-Note from John Andrews- room set-up should meet state regulations with
isles wide enough for wheelchairs. The chairs are frequently positioned
too close together.
-Opening Ceremonies- Debra Stansbury- Nothing New - shameless plug for volunteers.
-John Bartley announced that he and Leaha would be
forwarding a script that they've generated.
-Program Book - Barbara Oldham - No new news- Still questing for the
program book ring-leader.... Any volunteers...?!?!
-Logistics- Fred Tork- OSFCI related: found a source for some flat-bed
carts with collapsible handles at a reasonable price. Will be picking
those up soon.
-Science GOH- Megaera Jarvis - Charles Sheffield and Nancy Kress will be
arriving Friday night and staying through Monday. Charles has asked that
Nancy write his Bio for the program book (tit-for-tat; apparently she owes
him one....). And, Charles also has need of a participating in a panel
"Borderlands of Science" (something's brewing...!)
-Ruth offered to get travel agent info to the GOH liaisons, as
they will be needing it soon.
-PR#1- John Bartley- PR#1 has not been mailed yet due to a hold up in labels.
Apparently the Dealers are not in the registration database yet (to be
rectified ASAP). The mock-up is done, however, submissions for the progress
report will continue to be accepted until the labels actually arrive.
ETA= Thursday or Friday, May 6th or 7th.
-Internet Cafe- John Bartley- An itemized budget request/increase was
submitted. (executive committee to review) Fortunately, depending on
vendor contacts, there is some room for "trimming".
-It would be nice to have a Mac &/or Linux system up and running,
if there were someone to run it. Any volunteers?!?! (Lacey is
going to check with Erik Gorka and see if he'd be interested in
donating some of his time to our convention)
-Some discussion ensued regarding Hotel (room time availability,
cost of phone lines,etc..)
-Internet access is possible to any dept that needs it, if you
notify Internet Cafe sooner rather than later. Please submit
requests to Helen or Kristy for consideration.
-Events & Tech- Jerry Turner- Tech is looking forward to hearing from
programming about solid times for equipment and events. (get those invites out!!)
-Pagers vs. Radios is still up in the air. Text pagers are
considerably less expensive than radios, however, Office would
need an open phone line all day/night.
-Hotel will check into that.
-Still no word on the light-bar & truss (guestimate $400
for weekend rental)
-More not so good news: if the DoubleTree insists that we use one
of their engineers &/or a certified gaffer to hang the stage lights
(something about OSHA regulations), it will only cost us $85/hour
with a minimun 4 hours set-up and 4 hours tear-down time.
-Treasury- John Andrews - nothing new to report.
-Mail Room- John Lorentz - "Mail comes in, mail goes out."
-We may need to work something out in the near future as John's
job will no longer take him to the Aloha/Hillsboro area (where
registrations is), but rather to Vancouver. Congratulations on
the new job, John!
-Dealers Room - Still sold out.
-Soon to have all the dealers in the registration database
("later this evening")
-The dealers have requested that the room be opened one hour
earlier. Hotel will verify that it's within the contract. And,
this might also cut down on the costs of guard rental.
-Please note, Jeff and Anne have changed ISP. Their new address is: jeffnanne@earthlink.net
Artist GOH Liaison- Just an FYI- our artist GOH liaison is Roy Barnes.
A local Portlander. He's been familiar with Norwescon for many years,
but this will be his first OryCon. Welcome Roy!
-Announcement from the Chair- October 3rd is the Hard DEADLINE for Guests of Guests!
-Announcement from the Chair- October 3rd is also the Hard DEADLINE for
Program book submissions! (don't worry, you'll get plenty of warning
toward the beginning of September)
-Announcement from the Chair- GOH Liaisons: now is the time to contact
your guests about bios. Please see me for contact information if you do
not already have it. Thank you.
Committee list :
NAME DEPARTMENT/DIVISION EMAIL
John Andrews Treasurer
Lacey Axmaker Head of Art Show laceyax@bigfoot.com
Stuart Axmaker Art Show - staff
John Baldwin Asst Hotel Laison yastreb@transport.com
John EDW Bartley III Internet Cafe/Progreess Reports Johnbartley@email.com
Kristine Bates Vice Chair kbaTES@ORSYMPHONY.ORG
Doug Bissell Video clypse@aol.com
Kim Bissell Video
Aaron Bodor Child Care tash.robb_bodor@worldnet.att.net
John Bunnell Writer's Workshop jcbunnell@sff.net
Diana Callihan Head Hotel Laison callihan@aol.com
Paula Cullins Registration blackthorne1@yahoo.com
Cecilia Eng Head of Filking
Randy Fischer Head of Hospitality
Julia Fisher Staff shadowwind@hotmailcom
James W. Fiscus Endeavor Award fiscus@teleport.com
Page Fuller Program Book - Ads page@prodigy.net
Don Glover Masquerade corwyn@ricochet.net
Barbara Hoffert Publications- typesetting stegermain@aol.com
Ann Hoffert Office Asst - staff
Megaera Jarvis Hall Costumes/ GO Science
Karl Krehbiel Gaming - Staff karl@orionsys.com
Melvin Krehbiel Art Show - staff mel@image.com
Patrick S Lasswell Slave to programing psl@teleport.com
David Lohkamp Greenroom Asst bvjz@odin.cc.pdx.edu
John Lorentz Mail Room john_lorentz@planar.com
Nancy Wirsig McClure Program Book - Layouts nancy@hand2mouse.com
Andrew Nisbet Head of Programming andrewN3@mresearch.com
Barbara Oldham Program Book - Layouts
Jeff Peck Head of Dealers anjpeck@gte.net
Anne Peck Head of Reg
Linda Pilcher Asst Green Room lpilcher@europa.com
Tosh Robb Child Care?
Chris Rose Art Show - staff tthfairy@spiritone.com
Ruth Sachter Programming - staff ruths@spiritone.com
Melanie Schaber Asst Hotel Laison
Debra Stansbury Opening Ceremonies/ GO Editors shade_obeyon@hotmailcom
Fred Torck Logistics oryfred@email.msn.com
Sean Troupe Volunteers
Jerry Turner Events & Tech sytar@evrdpa.com
Simone Cooper Tech simone@wyrdrune.com
Helen Umberger Chair
Patty Wells Head of Green Room patty@teleport.com
James Wilsonsage Security meerkat@orionsys.com
Pamela Wilsonsage Security meerkat@orionsys.com
Paul Wrigley Sue Petry Auction wrigcros@teleport.com
Joyce Zimmerschied Greenroom Asst bvjz@odin.cc.pdx.edu
Debbie Cross Sue Petry Auction
Richard Threadgil Dances richardt@wonderlan.midgard.net
Kurt Daily Dances kurtd@fltdyn.com
Byron O'Brien Web Page byron@agora.rdrop.com
Donald Lickiss Fan Tables
Roy Barnes GOH Artist barnesr@or-amg.ngb.army.mil
Budget:
OryCon 21 Budget 5/5/99
EXPENSES
Chair Art Show 3,025.00
Chari/Miscellaneous 2,000.00
Dealers -
Hotel 3,250.00
Treasury 650.00
Mail Room 350.00
Registration 2,515.00
11,790.00
Events
Dances/Events/Tech 3,340.00
Opening Ceremonies 150.00
Masquerade 500.00
3,990.00
Member Services
Chid Care 1,125.00
Fannish Stuff 350.00
Hospitality 7,000.00
Internet Café 1,500.00
9,975.00
Operations
Logistics 900.00
Office 250.00
Publicity 220.00
Rangers 50.00
Signage 100.00
Volunteers 100.00
1,620.00
Programming
Gaming 150.00
Guests of Honor 6,359.00
Program 2,380.00
Writer's Workshops 50.00
Video 300.00
9,239.00
Total Expenses: $36,614.00
INCOME
Memberships
Through 12-31-98 4,793.00
Through 4-15-99 3,060.00
Through 7-15-99
Through 10-15-99
At Door
Total Membership Income: 7,853.00
Dealers 2,880.00
Art Show
Ad Sales
Other Income 80.00
Total Income: 10,813.00
NET (25,801.00)
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