OryCon 22 November 17-19, 2000 Columbia River Doubletree Hotel, Jantzen Beach/Portland, Oregon. Artist GOH - Gail Butler Writer GOH - Kara Dalkey Writer GOH - John Barnes Editor GOH - Gordon Van Gelder Science GOH - Dr Robert Forward * Welcome to the 1st of 11 OryCon 22 committee meetings, and Thank You so much for coming. We were very pleased to see such an incredible turn-out on Sunday, January 23rd. Obviously, we will not be able to continue meeting at the McMennimen's on Broadway as we have already out-grown the meeting room. * Starting with Kristy Bates as Chair, James Wilsonsage & David Lohkamp as Vice Chairs, introductions were made all around. * OryCon 22 is very interested in welcoming first time volunteers to committee positions and encourages everyone to pursue their interests, not just "Well, that's what I did last year..." * Just a reminder, although ConCom is voluntary, a certain amount of professionalism is expected. Please continue to be nothing less than civil toward fellow committee members throughout the year, regardless of stressful situations. Big Thanks! * This year's OryCon will re-introduce the use of wrist bracelets on children under 6 to help moderate straying from parents and ease in the identification of responsible caretakers. Operations & Security will also take a more active role in spot-checking minors and their 'ever present' guardian units. * January 23rd was the Deadline for Regress Report information. Taking point on this project was James Wilsonsage email@example.com Now, however, if you have a last minute item to add, please send it to our new Publications PR & Regress Reports person - Kip Kraus firstname.lastname@example.org * Attached is a copy of the OryCon 22 Committee List (thus far) and Timeline. Please note that, due to popular request, meetings will return to 3:00. The next Committee Meeting will be Sunday, February 20th, 3:00, Round Table Pizza on SE 63rd & Foster. * Shameless plugs: Westercon Meeting - see Robert Verde email@example.com PORSFIs Meets - 2nd Sat of every month. Contact Debra Stansbury firstname.lastname@example.org Thanks! See you February 20th Kristy Bates Chair, OryCon 22
OryCon 22 - PO Box 5703, Portland, OR 97228-5703 http://www.orycon.org/orycon22/ November 17-19, 2000 Columbia River Doubletree Hotel Jantzen Beach/Portland, Oregon (503) 283-2111 Next Meeting - is Sunday, March 12th, 3:00pm - Round Table on SE 64th & Foster (same as last time, but probably not again as we've out-grown that facility) Artist GOH - Gail Butler Writer GoH - Kara Dalkey Writer GoH - John Barnes Editor GoH - Gordon Van Gelder Science GoH - Dr Robert Forward * So, there was a little mix-up with the Chair out of town for the past two weeks, and the meeting minutes of the first meeting, Jan 23rd, were not distributed. (see attached below) * Introductions were made. Two new positions filled on ConCom: Mary Olsen - Gaming, and Arthur Aldridge - Fan Room, Lea Rush - Program Book Ad Sales. * Membership rate increase- Much to our dismay, increased costs are forcing an increase in Membership Rates. Starting April 15th, OryCon 22 membership rates will be $5 more than last years membership rates. * Homework assignment - Department Procedures: Create a list structuring the "How To's" of running the department you volunteered for. Number the general steps (include deadlines), and then fill in the pertinent details. If you are new to your department, take good notes and reference previous year's department heads for pointers. This is a project that was begun years ago, so, some departments already have notebooks that just need to be updated. I still have notebooks for the following departments: Treasure Hunt Trivia Quiz (do we still do this one? Maybe "Who's line is it anyway?" has replaced it.) Masquerade Daily Zine Logistics Cereal & 'Toons Child Care Transportation: The Truck Opening Ceremonies Please plan on collecting your notebooks at the March 12th meeting. All completed notebooks must be turned in by the December Wrap-Up meeting. * More Homework - Each department head is receiving a copy of last years budget, and this years tentative proposed budget. Please review your department's financial needs as outlined. The next meeting, March 12th, is the deadline for adjustments. The Executive committee will be reviewing requests and setting the final budget by April 8th. Department Reports- * Hotel - It's been a few years, but be on the look-out for BEO's. Hotel will be distributing BEO's to department heads and verifying Hotel requests. Doubletree is much easier to work with if we let them know ahead of time what it is we really want. Please make sure you submit your requests to Melanie Schaber &/or Patty Wells in writing. * Treasurer & Registration - we've sold approximately 300 memberships, and have about $5600 in our account. * Fan Tables - 4 confirmations so far. * Publications – The Regress Report is going out on schedule. In the mail by March 1st. Regretfully, the Westercon Flyer did not make it in a compatible format before the report went to press, and thus, will not be included in it. – Lea Rush will be working with Jay Becker on Program Book Ad Sales * Writer Workshop - will be setting up deadlines and making contacts shortly. * Internet Café – OryCon 21 had a 90% utilization of resources. – Mitch Galleger is preparing a letter to go to Oregon Employers for any cast-off computer donations they might send our way. – We've also been in contact with Hughes Direct PC, MSN, and WantWeb. Not all are promising, but we'll probably be able to work something out. * Programming - Megaera Jarvis is heading the Programming department for the first time this year. If you have any special requests, don't assume she knows what they are just because they've been done in the past. Please send her a nice note (in writing) detailing your favorite programming activity. * Ops - David Schaber has his Security Shift Leads selected, and a few of the Office Shift Leads. Dan Beige, who usually drives the truck will be working Office this year. * Transportation - we need a Truck Driver as Dan is unavailable. * Gaming - Mary Olsen is looking for Gaming assistants to help her during the convention. A member of ConCom Gaming Dept must be present in the gaming room at all times while the game room is open. * Video - Alan Olsen has volunteered to run video this year. Yeah Alan! * Shameless plugs – Mike Moscoe will be speaking at PSU's Smith Center, Rm 225 , Saturday, March 11th. http://www.jps.net/~johnbartley/porsfis/ Not so Shameless plug - Call for volunteers! We still have committee positions available! Events is always looks for the technically/audio/visually inclined. Operations can always use more help running Office, Volunteer, Rangers, Child Care, Night Reg, etc... Programming/Greenroom anyone? Better still, Children's Programming...? And we still need a Guest of Honor Liaison for our Science GOH (keep in mind, GOHLs need to have vehicles for shuttling). Thanks! See you March 12th Kristy Bates Chair, OryCon 22
OryCon 22 November 17-19, 2000 Columbia River Doubletree Hotel, Jantzen Beach/Portland, Oregon. Artist GOH - Gail Butler Writer GOH - Kara Dalkey Writer GOH - John Barnes Editor GOH - Gordon Van Gelder Science GOH - Dr Robert Forward At the last meeting, it was requested that all departments review their budgets and submit proposals by the March meeting. (particularly if your department needs increased funds this year). Thank you to everyone who has turned in a budget. The rest of you can still e-mail your budget requests to email@example.com Thanks! Gaming- Mary has been very busy talking to such folks as G. Grabowski, R. Dansky, Richard Garfield, Steve Jackson and reps. Confirmations aren't in yet, but we'll keep you posted.... Fan Tables - 4 confirmed (this does not yet include our very own Westercon 2001. soon though). Opening Ceremonies - will be holding a get-together to brainstorm on script possibilities. May 10th - Lucky Lab 6:30pm. Current: Working Title: Henry the VIII Musical Working Plot: Mutual of Omaha "Wild Kingdom" FYI - John Barnes is a prof of theatrical art (a likely victim to be sure) Note to Programming - please leave time for rehearsals Registration - John Lorentz is sending out registration receipts. (yeah!) Video - Ready to go. More later. Question to Hotel- how much does the video feed cost us? Note to video- get ad in PR#1 Web - David Levine needs Bios for GOHs to be posted to the web. The next OryCon Committee meeting will be Sunday, April 9th at the Lucky Lab on SE 10th & Hawthorne. The meeting will be at 3:00, but we have the room starting at 2:00 if you'd like to come early and "network". Shameless Plugs: 1.) Please keep Ruth employed: visit www.emerchandise.com (John stood and displayed "Pinky & the Brain" T-shirt he was wearing) "ooh! aahh!" http://www.emerchandise.com/product/TSPTB0015/b.FAVORITES%20 COMICS%20CARTOONS%20PINKY-BRAIN/s.fCAoC5z6 2.) PORSFIS is the second Saturday of every month. Many cool guests to be had. 3.) And, of course, we still have committee positions open, such as Children's Programming, Office Assistants, Child Care, etc.... Thanks! Kristy
OryCon 22 November 17-19, 2000 Columbia River Doubletree Hotel, Jantzen Beach/Portland, Oregon. Artist GOH - Gail Butler Writer GOH - Kara Dalkey Writer GOH - John Barnes Editor GOH - Gordon Van Gelder Science GOH - Dr Robert Forward The next Committee meeting will be Sunday, May 7th, at Legin Restraint on 82nd and Division. The dining room opens at 2:00, our meeting will begin at 3:00pm. * May 7th is the deadline for submissions to PR #1 * The best way to ensure you get a PR #1, is to purchase your membership. * The executive committee met and final budgets were distributed. Department reports: Hotel – the July meeting will be “function sheet” training. If you have not had to fill out a function sheet in the past, this is the meeting not to miss! - We’re also researching possibilities to removing the DJ from the Sports Bar at the hotel. Treasurer – we have money. If you need a check, see Page. Registration – we’re dead even with last year, but we still need to add the dealers. - Some of the postcard receipts have the wrong dates. Just so you know, OryCon 22 will be held November 17th-19th, just in case somebody asks. Guests of Honor – FYI for budgeting purposes – John Barnes and Kara Dalkey live 100 mile from Denver. Gordon Van Gelder is coming in from New York. Dr Forward will be driving down from Seattle, but Ann has not yet heard from him. Artshow is in good shape. Fan Tables – we have 5 confirmed thus far. Dealers Room – is full. There is a waiting list. A suggestion was made that perhaps next year, 5 spaces of the lottery be set aside just for new dealers. Volunteers – We have 10 confirmed thus far. Expect to have 40 confirmed by the end of May. Josh is soliciting donations from book stores for volunteer drawing and prizes. John Lorentz also suggested inquiring with the dealers. Tech & Events – if you need anything unusual, the sooner you submit your request, the better. Web page – will be updated with the new committee and registration lists. Music Programming – announces Larry Warner will be the Guest of honor. Internet Café – Will be using our 501(c)(3) status to request donations from local companies. - WantWeb has not yet confirmed services for the convention this year, as they were purchased by Sprit at the beginning of the year. Could be sticky. Publications – the Island Guide needs to be up-dated. The Arco station is now a restaurant and office space. Ops – Rangers and Volunteers are looking good, but we still need at least 2 more people to cover Office. Signage – Ruth has volunteered to fill this department. Please let her know before the convention if you need signs at the convention. Programming – Megaera has moved to Vancouver. Please make sure you’re dialing the correct number when you try contacting her. - The guest list has been reviewed. Invitations to go out soon. Positions are still available. If you know of someone who is reliable and competent and attends conventions, but has not volunteered for a committee position, real ‘em in! We still need folks for: Internet Café Office Tech Events And, of course volunteers Shameless Plugs: SFWA is having an authors reading & Signing as part of the Nebula awards week. May 20th, 7:30pm, Powell's. There will be 4 authors, one of which, our very own John Bunnell. Congratulations to David Levine for being accepted in BOTH Clarion East & Clarion West this summer. Way to go David! Thanks! Kristy
Committee Meeting #5 OryCon 22 May 7, 2000 OryCon 22 November 17-19, 2000 Columbia River Doubletree Hotel, Jantzen Beach/Portland, Oregon. Artist GOH - Gail Butler Writer GOH - Kara Dalkey Writer GOH - John Barnes Editor GOH - Gordon Van Gelder Science GOH - Dr Robert Forward Music GOH - Larry Warner, sponsored by Friends of Filk Membership rates are $35 until July 15th. The next Committee meeting will be Sunday, June 4th, at 3:00 at the Columbia River Doubletree hotel, Yakima room. We will be going over the BEOs (Banquet and Events Orders). Last year's BEOs will be available for referencing, and Patty & Melanie will discuss how to fill them out and what kind of information you want to include. The box of Committee T-shirts for OryCon 21 was recovered. If you were a committee member for OryCon 21 and did not receive the T-shirts you had signed up for, please contact Scott Sanford. Department Reports: (if the department is not listed, there was nothing new to report) Artshow- Lacey is gathering the information to be sent to artshow contestants at the end of June. Everything is on target and going smoothly. She is, however, moving soon, and will get her new phone number out when she knows what it is. Dances - e-mailed a report: In the near future, a list of potential dance songs will be sent to be posted on the web page, with an e-mail address to send suggestions to. Fan Tables - We have 5 confirmed tables. This number has not changed since the last meeting. Gaming - A Gaming Guest of Honor will be selected soon (probably by Wed). Potential guests are: Richard Dansky - line developer for Red Storm Games, Geoffrey Grabowski - White Wolf, Bruce Baugh - freelance writer for White Wolf. GOH liaisons- Write-ups for PR#1 have been submitted for writers and editor. Registration - Memberships keep flushing in. We currently have 478, plus a handful that were handed off at the meeting. That puts us ahead of any other OryCon (expect the 20th anniversary). The new registration database is almost complete. We'll be testing it shortly. Mail Room - John & Ruth have offered to assume Mail Room, as Robert's work keeps him out of town 5 days a week. Thank you Ruth & John ! Hotel - The June meeting will cover BEO's. Keep in mind things like shared space that will need to have time blocked out for change-overs. Hotel tax this year has gone up to 11.5% Internet Café - WantWeb was sold to Sprint, which in turn sold to MCI. We do have a new contact with Sprint/MCI. We also have 2 alternatives to internet access besides WantWeb. Kurt Rothinger is going to be assisting with the Internet Café, and acting as back-up to John Bartley. And, solicitation letters are going out to companies for their retired computers that we might find use out of them. If your department is in need of an Internet feed, see John Bartley sooner, rather than later. (please consult with the Chair to determine "need") Vice Chair - James Wilsonsage spent all day Saturday on the Max line, investigating every stop for possible meeting spaces, all for not. Music Guest - There has been considerable traffic regarding a "Harmony workshop". This is probably mostly a logistics problem for programming. And, we'll need to see BEOs to get that worked out. Writers Workshop - PR #1 text was sent to Kip and cc'd to Barbara. Opening Ceremonies - There will be a meeting May 10th at the Lucky Lab 6/6:30 to write the script. There is the intent to actually rehearse prior to the convention. Pocket Program - Lea and Jay are working on creating a version to be downloaded onto Palm Pilot. (and maybe for Daily Zine, too?) Programming - Megaera has a new phone number (and now it works!). She can still be reached at firstname.lastname@example.org The programming participant invitations will be sent out this week. If at all possible, the labeling party will be held at Megaera's house (at a time later to be determined). Treasurer - The budget hasn't changed since last month. If you need money, Page has the checks. Video - Alan is looking into getting the Directors cut, wide screen version of Buckaroo Banzia. Cereal & Toons - Monica would like suggestions for cereal or toons. So far, she has most of the sugar based cereals covered; Coco Puffs, Fruit Loops, Raisin Bran. Shameless Plugs PSU Book sale is going on Tuesday, May 9th - Thursday May 11th, 8:00am in the Smith Center Ballroom PORSFIS meets the second Saturday of every month. This Saturday, May 13th, 2:00 pm at PSU Room 225, http://porsfis.cjb.net/ This months guest speakers will include Lee Morris, and Space Camp attendees. Saturday, May 20th 7:30, at Powells, there will be a Special Event Author signing to celebrate the Nebula Awards Weekend. This will also include live telephone updates from New York.
Committee Meeting #6 OryCon 22 June 7, 2000 OryCon 22 November 17-19, 2000 Columbia River Doubletree Hotel, Jantzen Beach/Portland, Oregon. Artist GOH - Gail Butler Gaming GOH - Richard Danskey Editor GOH - Gordon Van Gelder Science GOH - Dr Robert Forward Music GOH - Larry Warner, sponsored by Friends of Filk Writer GOH - Kara Dalkey Writer GOH - John Barnes Membership rates are $40 until October 31st. This month's meeting was dedicated to the education of the BEO form. The BEO is "Banquet & Events Order". This is the form that is submitted from our convention Hotel committee (Melanie Schaber & Patty Wells), to the Red Lion\Doubletree. It is an hour by hour (or day by day) itemization of what is needed for each and every room/function space (anything from fruit & coffee, to more chairs, and less beds). BEO's are useful in trying to keep fruit plates from being whole boxes of fruit. While paper doesn't make any guarantees, if the Hotel staff turns over between now and the day that we actually need things done, it's to our advantage to have a written documentation of or requests. And, since the Hotel thinks we ask for some "odd" things, it helps to have our BEO's in early. Please submit your completed BEO at the July meeting. If you need assistance in filling it out, or deciphering the example you have of previous year's requests, Melanie and Patty are here to help you. Be warned, however; Melanie is a nice person. Patty is not. "Mom" (Patty) will tell you that if you signed off on it, and then didn't correct it until November, you better have a "good reason" or that's just too Bad!! ("good reason" is subject to the whims of hotel. Bribes will be accepted. Or not.) One more word of advice: Yelling at the hotel staff for following the BEO that you never reviewed costs you and everyone else more Karma points than you think! PS - BEO "format" may change with Hilton change-over. Samples of last years BEO's were personally distributed to: Gaming Video InterNet Caf‚ Office Programming Writer Workshop Riverview Events/Tech BEO's were mailed out to: Fan Lounge Artshow Dealers Hosp Registration Communication is **KEY** between programming & Events Events: Please check with Masquerade & Programming regarding change-over time and rehearsal time. 1.5 hrs is needed to change over from Rounds to Theater style seating (please specify seating Type "Chevron") - for Tai Chi, Artshow Auction, & Concerts Sunday morning. Dept Reports: Internet Caf‚ - WantWeb will be available for one more convention. Gaming - announcing our Gaming GOH: Richard Danskey, line development for Red Storm. Video - The hotel is switching service providers to NTSE or Svideo or someone. At any rate, we won't know until August who to schedule with for the hook-up meeting. The plan is to set-up Thursday & be ready to go @8:00am Friday morning. Any suggestions for Video should be directed toward Alan Olsen. Daily Zine - a convention Zine is scheduled to be published Daily at/during the convention. Submission information that is available prior to the convention, but intended for at-con distribution, should go to Michael Pierce. At-con submissions can be dropped off in the Office/Ops. Cereal & Toons - if you have any requests for your early AM viewing pleasure, please notify Monica Olsen. Programming - invites went out. The deadline on returning those is June 30th. The questionnaire will be mailed after that. FYI & Gossip: Hotel - the Doubletree has been bough out by Hilton. The Redlion name will be re-introduced as the middle/business level of the chain (Doubletree being the low-end, and Hilton being the high-end) There will be no change in management. OryCon contracts will be subject to Hilton Legal. We'll see what flies and what dies.... Room-Turn-Overs and shared space: Please be considerate of fellow panelists. Housekeeping can not be everywhere at once, make sure you leave your space cleaner than you found it.
Committee Meeting #7 OryCon 22 July 30, 2000 OryCon 22 November 17-19, 2000 Columbia River Hilton Hotel, Jantzen Beach/Portland, Oregon. Artist GOH - Gail Butler Gaming GOH - Richard Danskey Editor GOH - Gordon Van Gelder Science GOH - Dr Robert Forward Music GOH - Larry Warner, sponsored by Friends of Filk Writer GOH - Kara Dalkey Writer GOH - John Barnes Membership rates are $40 until October 31st. The next Committee meeting will be Sunday, September 10th, at 3:00 at the Lucky Lab Brew Pub, 915 SE Hawthorne Blvd, Portland OR 97202-2428, (503) 236-3555. Announcements: - The garage clean up was on Saturday, July 29th. We now have a very clean garage. We still need to inventory & clean the office & registration carts stored in Robert's garage. Dept reports: - Hotel BEO's are due. Please turn them in to Patty or Melanie - The room reservations desk is still whacked. "we don't have rates & haven't heard from your convention". Patty & Mel have since been in touch with the hotel, so please let them know if you start getting mis-information like this from the hotel. - Hospitality is right on schedule - Programming has the invites out and the response cards already came back. The questionnaire went out this weekend and we'll be getting responses on that shortly. - Artshow mailing going out NOW. The Artshow website is being updated regularly and is linked from the OryCon website. Forms are available on the artshow website. http://www.teleport.com/~laceyax/artshow.html Also, there were many buckets of binder clips in the NE garage. Those should probably stay with the rest of the bolts & steel that go with the Artshow panels. Artshow panels are $10 per panel or table (4'x4' area). There are 20 tables and 140 panels available. - Ops will be at the convention. We're still looking for people to work in the Office and some Security both in general, and as Shift Leads. - Green Room will be there. Nothing new to report. - Program Book has begun and we will be working on it now through the convention. October 1st is the deadline for submissions. - Internet Caf‚ will have the same provider as last year. Kurt Rothinger, Eric Scott, & Lorren McGreggor will all be assisting with the IC. Please advise now if your department needs internet access. It's possible that we can provide internet access to places like Office and Green Room. Please advice ASAP. - Program Book Ad Sales has had a couple of contacts for advertisements. Would other guests besides the GOH's be interested in placing ads in the program book? - Pocket Program has graphics! Yeah! - Writers Workshop has sent e-mails and replies. Submissions will be close to the deadline. - Music programming will get e-mail specs to Events. - Events has placed the basic orders. If any additional changes need to be made, please let us know soon. Jerry will check with Don on stage size. - Volunteers has 25 people pre-signed up for a minimum of 20 hours each. Please stay in touch with Josh Moore and keep him appraised of your volunteer needs. As of the garage inventory, there are 3 boxes of t-shirts and 8 hats available for volunteer prizes. - Vice Chair James Wilsonsage has gone back to school full time, and to afford this, is now also working full time. We 'll miss you James. Hope to see you at the con! - Signage request deadline is October 1st, meeting #9 - Registration is right around 750. Linda is officially back and will be taking over the Reg database after WorldCon. The reg list is also here and available for viewing.
Committee Meeting #8 OryCon 22 September 10, 2000 OryCon 22 November 17-19, 2000 The OTHER weekend! Columbia River Hilton Hotel, Jantzen Beach/Portland, Oregon. Artist GOH - Gail Butler Gaming GOH - Richard Danskey Editor GOH - Gordon Van Gelder Science GOH - Dr Robert Forward Music GOH - Larry Warner, sponsored by Friends of Filk Writer GOH - Kara Dalkey Writer GOH - John Barnes Membership rates are $40 until October 31st. Dept Updates: ArtShow - 50% sold out. Anticipating sell out soon due to a small Westercon this year and difficult WorldCon. Frank Lurtz's artwork will also be in the show. And, the website is updated regularly. Daily Zine - Nothing New - looking for Clip Art Events - the equipment has been ordered. Need to get # of pagers. Fan Lounge - Arthur does exist. Patty ran into him at WorldCon and he will get BEOs to Hotel. Fan Tables - Sharon Sbarsky is now heading Fan tables with Julie Fisher still assisting. Sharon can be reached at 213 Webster St, Needha, MA 02494 (781) 444-7245 Gaming - filled with the exception of 1 slot - Gaming GOH is all taken care of Artist GOH - Gail's hotel is all lined up. Still ironing out the details of getting her from her place to the airport. Hall Costumes - Contact Mary Sage Hotel - the Yakima Room is the location of the Oct 22nd meeting. Still need some BEOs - your lives are in danger if you don't turn them into Patty or Melanie ASAP - All the GOH rooms are lined up. Larp Liaison - 3 different groups are happening - including Cam and AmpGaurd Logistic - We still need a truck driver. No special license is required. Mail Room - has mail to deliver Registration - has not gone to Linda yet. The registration list is available to check if you want to confirm your membership. Our membership sales are exactly in line with last year. Masquerade - needs to meet with Programming and to order ribbons (Hi Don! Nice to see you all the way down here.) Music Programming - we have more artists than time available. There will be a Friday night concert as well as Larry Warner's concert on Saturday. Writer's Workshop - Getting submissions. The deadline for turning in manuscripts is October 2nd. Security Shift Leads are in attendance. Come to the meeting and recognize the faces! Opening Ceremonies has a script, and is scheduling rehearsal time. (something about old t-shirts??) Publications - October 10th is the deadline for Program book submissions. Photos can go to Jay in any format. Programming - will be everywhere! We have received 110 complete questionnaires and bios. More to come. Treasurer - has check book available. Please have receipts ready. Video - video editing is in progress. There will not be any way to insert "special finds" during the convention. Those should go to Alan now. Cereal & Toones - looking for suggestions on cartoons and cereal. Volunteers - we have a small # of absolutely YES, and will collect more at the con. Suggest contacting Dealers for donations. Web Page - If you sent stuff and don't see it up, send it again. Signage - If you have any needs for signs (like directionals to the con office or art show, etc...), let Ruth know ASAP.
Committee Meeting #9 OryCon 22 October 1st, 2000 OryCon 22 November 17-19, 2000 The OTHER weekend! Columbia River Hilton Hotel, Jantzen Beach/Portland, Oregon. Artist GOH - Gail Butler Gaming GOH - Richard Danskey Editor GOH - Gordon Van Gelder Science GOH - Dr Robert Forward Music GOH - Larry Warner, sponsored by Friends of Filk Writer GOH - Kara Dalkey Writer GOH - John Barnes Membership rates are $40 until October 31st. New meeting format - With only a couple of weeks left until the convention, I feel our time spent together at the committee meetings will be best spent is small group discussions. If you have anything to present to the entire committee as a whole, please let me know. I aim to streamline the large group announcements as much as possible. Dept Updates: Registration - has been handed over to Linda Pilcher. Volunteers and Larp was represented by Andrew Montgomery. Hotel - After 25 years with Doubletree, Sonja Waddell has resigned. Linda McCaffry will be working with us now. She worked with Patty on Westercon some years ago. We would like to make every effort to "break her in gently", so please, put on your best and stay patient and pleasant if you should have cause to interact with Hotel. This also means that it is an absolute MUST to have Everything in writing. Get your BEOs in Now! If you have any questions regarding Hotel, please e-mail them to Mel &/or Patty . Our room block is Full. There are no Double double room left. Programming is programmed, as of 6:30 this morning. Thanks to Megaera, Jay, Jim, Patty, Andrew. (keep in mind this is the first draft. There will be many changes between now and the convention) Opening Ceremonies - Still need 8 more volunteers. The 2nd draft of the script is complete. Hospitality - Good to see you Randy! :) Beer truck is rented. Still waiting until a little closer to the convention to purchase the beer. He tends to get better deals that way. Still need to pick up the Liqueur License. As always, home baked goods are greatly appreciated. You will be reimbursed for any that you contribute. Please include the ingredients list. Program Book - Departments need to get their submissions in by October 10th. Bios are en route. Gaming will be host to the Pre-pre-preview of the new game World before Darkness. Volunteers - please submit staffing requests for Volunteers to Josh Moore as soon as possible. Ribbons - if you have need of ribbons for your department, or for prizes / awards, please notify Ruth Sachter today, orders are taking longer to process. The price of ribbons has gone up, so please, only order what you need.
Committee Meeting #10 OryCon 22 October 22nd, 2000 OryCon 22 November 17-19, 2000 The OTHER weekend! Columbia River Hilton Hotel, Jantzen Beach/Portland, Oregon. Artist GOH - Gail Butler Gaming GOH - Richard Danskey Editor GOH - Gordon Van Gelder Science GOH - Dr Robert Forward Music GOH - Larry Warner, sponsored by Friends of Filk Writer GOH - Kara Dalkey Writer GOH - John Barnes Membership rates are $40 until October 31st. The Next And FINAL meeting prior to the convention will be November 12th, at 3:00. Lucky Lab Brew Pub, 915 SE Hawthorne Blvd, Portland OR 97202-2428, (503) 236-3555. Bring your checkbook, T-shirts will be available on October 12th. The other big news this week is: Gordon Van Gelder Buys F&SF Our Editor GoH is also now a Publisher! http://www.locusmag.com/2000/News/News10b.html Please use the Check-Request form for requesting checks &/or cash for at-con use (T-shirts, Child Care, Reg, Art Show, etc.) Art Show - Sold Out! Many big names will be displayed. Daniel Dodson has very special lighting requirements for his art, thus he has the entire DARK wall (just in case you were wondering why someone got more than the maximum number of 3 panels) The Friday night reception is invitation only, and you must bring your invitation with you (or your committee ribbon). Registration - We estimate about 1100 pre-registered to date (+/-25). With the pre-reg deadline coming up, Oct 31st, we 're seeing a large volume of incoming memberships. (not to fret, there'll still be at least a couple hundred available at the door on Friday night) Programming is still coming along and slowly firming up. Most of the participants have received their schedules (and thus the juggling continues). Pocket Program Book - the Island guide is mostly done, still need the electronic copy for the programming schedule, but have the video list. Hospitality - There will be food. We have a liqueur license. Randy is coordinating with Green room to assist with their refreshment needs. Volunteer - now is the time to notify Josh of ALL your volunteer needs. Writers' Workshop has 11 participants this year (that's down 4 from last year, probably due to PR#2 going out after the WW deadline) Security requests to have coffee supplied all night. Could someone please make arrangements for that. (either Patty via the hotel, or perhaps Randy could help with Hospitality supplies) Although the Program Book deadline for submissions was Oct 10th, if you get your submission to Jay today, it can still go to print. Hotel- All of our hotel block is sold out in both the Columbia River and Jantzen Beach hotels. If you don't have a reservation, good luck. Also, expect delays on check-in, as reservations were made by the mystery "queue" at the other end of the phone line, and necessarily the front desk on location. All year we've had reports of either "sold out" or "never heard of OryCon" - the rest of PR #2 need to be delivered to Linda (done 10/23) - John Lorentz needs badge artwork to start the printing process. (done 10/24) - Signage and Ribbon requests need to be to Ruth this week. - If you need an Internet feed, please contact John Bartley at 503-BARTLEY (perhaps Green Room?) - A request was made for permission to have a petition for ATT Broadband to dedicate a channel to NASA for Portland Access. This will probably work best if set up as a Fan Table. Referred Brenna to Sharon Sbarsky email@example.com
OryCon ConCom meeting 2000-11-12 at Lucky Lab. Committee Meeting #11 OryCon 22 November 12th, 2000 OryCon 22 November 17-19, 2000 The OTHER weekend! Columbia River Hilton Hotel, Jantzen Beach/Portland, Oregon. Artist GOH - Gail Butler Gaming GOH - Richard Danskey Editor GOH - Gordon Van Gelder Science GOH - Dr Robert Forward Music GOH - Larry Warner, sponsored by Friends of Filk Writer GOH - Kara Dalkey Writer GOH - John Barnes Memberships are $50 and available at the Door, Thursday, November 17th, 11:00 am. Chair's notes: one thing I forgot to mention- don't worry about the things you can't change. Make sure the appropriate people are notified, but don't worry about the things you can't change. Registration: We're at about 1250 memberships. All the membership forms have been entered into the system and printed. Registration cards are ready to cut. They need to be cut Prior to the con. (Ann Hoffert has volunteered some of her students for this) GOH: Ruth has picked up the GoH gift certificates to Powell 's. Kristy needs t-shirt sizes for the GOHs. Hotel: The hotel has lost a couple of rooms in the past couple weeks. Please take precautionary steps to ensure you have a room at the con. Contact the hotel with your confirmation number in hand and have them verify your reservation. Take your confirmation number with you when checking in. Do not call the 1-800 number. Use the local, direct line to our hotel 503-283-4111 to confirm reservations. The Jantzen Beach is full. Our hotel representative, Linda McCaffrey, is very aware of our dismay at loosing booth our events coordinators prior to our convention. She is really being nice and trying to make everything right. Treasurer: We're on target with the budget. Ops: Just a reminder that All ConCom are responsible for security issues. Keep your eyes open and be aware. Rangers will be limited during the day. Opening Ceremonies: Still need (5) folks for Friday night. Please contact Debra Stansbury firstname.lastname@example.org Dealers: The dealer Charae Crystals canceled and will be replaced with Book Universe from Eugene. Art Show: Setup begins at 6:00pm Thursday. Please do not send volunteers downstairs before then. At 2:00 will begin setting up the panels & steel. Invitations are required for admittance to the Art Show Reception. See you at the Con!!