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ver. 1.0a 2001-10-22

Preface

Guests

Departments

Policies

Endeavour Award

Volunteering

Basic Information

  • What: OryCon 23, Portland's premiere science fiction convention
  • When: November 9-11, 2001
  • Where: The Doubletree Hotel Portland Columbia River in Portland, Oregon.
  • OryCon 23 will be a weaponless convention. Smoking will be allowed in designated areas only.
  • OryCon offers programming, workshops, small group discussions, an art show, a dealers' room, filking, dances, gaming, masquerade, the Susan Petrey Scholarship auction, an Internet cafe, and much more!
  • Memberships

  • Memberships in OryCon 23 cost $50 and can be purchased at the door. The pre-registration deadline has passed.
  • Children who will be 6-12 at the time of the convention are half price. Children 5 and under at the time of the convention are free. Children must be accompanied by an adult with a membership.
  • Because of space limitations at the hotel, memberships will be limited to a total of 1600. Once we've sold that many, we'll start turning people away at the door. So get your memberships early!
  • If you're wondering if you have your membership yet, you can search our current membership list.
  • Electronic Communications

    How to Contact Us

    Preface

    From the Chair....

    David Schaber

    Westercon has come and gone...and we all survived, so I guess Orycon 23 will happen after all. In fact, due to the hard work of many, this looks to be a very good con. We have added a couple Guests of Honor since the last progress report, So I will list them:

    Writer Guest - Melanie Rawn
    Editor Guest - Laura Ann Gilman
    Artist Guest - Real Musgrave
    Gaming Guest - Mike Stackpole
    Friends of Filk Guest - Steve McDonald

    One more thing before I go: this con runs on Blood, Sweat, and Volunteers. I invite you to join us in making OryCon 23 your convention. See you in November!

    Guests of Honor

    Author: Melanie Rawn

    Melanie Rawn is the author of the popular "Dragon Prince" and "Dragon Star" series, and more recently, of the "Exiles" series beginning with The Ruins of Ambrai. She has also co-authored The Golden Key with Kate Elliott and Jennifer Roberson.

    She lives in Arizona, where the saguaros are tall and the air conditioners are rumored to outnumber the coyotes.

    Editor: Laura Anne Gilman

    Laura Anne Gilman oversees Roc Books, an imprint of the Penguin Putnam publishing group (meaning that itís now a corporate sibling of Ace Books, where she was an assistant editor prior to taking charge of Roc). Patrons of her SFF Net newsgroup can find her avidly dissecting the latest episodes of Buffy or X-Files, or singing the praises of the Donít Quit Your Day Job Players, a band with its roots in the SF community and its heart in blues-land. Sheís also co-authored a pair of Buffy the Vampire Slayer novels with Josepha Sherman and published short stories in several anthologies.

    Artist: Real Musgrave

    OryCon regulars already know how good Real Musgrave is, but when he was last here as Artist GoH (in 1994), his immensely popular Pocket Dragons characters hadnít yet become television stars. That happened in 1998, when the animated Pocket Dragon Adventures debuted. Real has twice won the Balrog Award as Best Fantasy Artist as well as a host of awards in the collectible-art community, and has been a longtime participant in Scarborough Faire, a Renaissance faire based in his native Texas.

    Gaming: Mike Stackpole

    Now this is good news! Mike Stackpole is among fantasy and SF gamingís best-known and most respected designers, having produced work for numerous game systems from Tunnels & Trolls to the Star Wars RPG to Shadowrun and Dark Conspiracy. Heís as well known as a novelist as he is a game designer, and also for his work in defending the gaming industry from attacks by religious conservatives and others.

    Special Friends of Filk Guest:
    Steve Macdonald

    Steve Macdonaldís music may be unfamiliar to many of OryConís members -- and then again, maybe not. Since discovering SF cons and the filk world in 1992, heís won multiple Pegasus Awards from his fellow filkers, released three albums, and is currently traveling the globe in pursuit of the WorlDream, which involves attending every filk convention held on the planet in 2001 and recording the same song -- with the entire con singing along -- at each one, with the results to be released sometime next year.

    Clearly, Steve will fit right in around here....

    Departments

      Cereal & Cartoons
      Child Care
      Dealers' Room
      Gaming
      Hall Costumes
      Hotel
      Internet Cafe
      Masquerade
      Music Programming
      Publications
      Registration
      Volunteers
      Writer's Workshop
     

    Cereal & Cartoons

    Monica Olsen
    demonica@clueserver.org

    Hello from Cereal & Toons!

    Iím Monica Olsen and Iíll be doing Cereal & Toons again this year. If you have any requests for what Toons you would like to see or Cereal you would like, please E-mail me at <demonica@clueserver.org>.

    Child Care

    Tauni Sandy
    wuggamom@home.com

    I am new to convention planning, but not new to children or childcare. I have contacted people whoíve handled childcare at previous OryCons, and will have a lot more information for you soon.

    We will be using a bonded & licensed professional nanny service to provide care, probably the same one weíve had at recent conventions. For security purposes, parent and child will have a picture taken together when the child is dropped off, and there will be a sign in (and out) sheet to keep accounting of times and who drops off and picks up the child. Weíll have toys, games, videos, and books. Staff cannot accept more children than they can handle legally and safely.

    Please contact me if you have questions and/or suggestions.

    Dealers' Room

    Lea Rush
    lea@leftmiddleright.com

    There have been an amazing number of responses from dealers from previous OryCons, so much so that the traditional lottery amongst new dealers was limited to one person. All tables and booths are taken, but please feel free to contact me if youíre interested in the waiting list.

    Gaming

    Mary Olsen
    (503) 238-6212
    mary@clueserver.org

    Greetings from Gaming! The gaming Guest of Honor this year is Mike Stackpole, author and game designer. His credits include a number of Tunnels and Trolls modules, articles in Grimtoothís Traps, and a number of T&T novels.

    Gaming will also be hosting a number of RPGA Network tables. Genres will include; Living City (Forgotten Realms D&D), Living Greyhawk (also D&D), Living Force (Star Wars), Classic (early D&D; characters provided). Plus, possibly Living Death (1800s horror) and Living Jungle (Pulp adventure a la Tarzan).

    Bruce Baugh will be running a session or two of Nobilis. (A daytime LARP, what a concept.) The Camarilla will be present, too. Tim Meyer, once a story design team member for AEGís Deadlands CCG, will be back with an unofficial storyline tournament of the CCG. (Unfortunately, for fans of the game, AEG has dropped the game.) Prize materials will be provided by Fantasy Flight and others.

    John Weiner will be hosting a Magi-Nation Tournament. Better hone those CCG skills, friends. Magi-Nationís head designer, Dan Tibbles is coming down from Seattle to play! David "Ronin" Mohr will host the Lost Worlds Tournament, once again. Game and prize materials are being provided by Flying Buffalo.

    More game material and prizes will be provided by Flying Buffalo. (Thank you, Rick Loomis!) The AoG Field Agents will host sessions of their increasingly popular Babylon 5 Wars and a new Babylon 5 planet-side tie-in called GROPOS. Plus, a possible session or two of the Snarf Quest CCG. David "Mack" MacDonald will be back, with his GURPS/Traveller (characters provided - to save time) and plans to host a board game or two. I will be running a continuation of the MERPS/Fantasy Hero hybrid, set in an alternate medieval England, from Westercon. You need not have been in that game to play in this one.

    There still are some openings left. Anyone interested in running an RPG or hosting a card, board game or LARP can contact me at the above e-mail address or phone number.

    Hall Costumes

    Brenna Sharp
    raven@xprt.net

    Oh, my! What are you wearing this November? Something to keep you warm or something to keep others warm? Whatever it is, I and my associates from the Greater Portland Area Costumersí Guild will be watching for the best costume (wearer/s) to surprise with a Hall Costume Award ribbon.

    We hope to be able to take pictures for display somewhere on site during the event and (later) on the guildís "This Year at OryCon" web page. (If we do take photos, we will have modelís release forms to keep everything legal.)

    We also want to give an extra "something" to the best costume(s) worn that weekend. Donít know what yet. Got any suggestions? Email me.

    Oh, and, um ... despite my lead-in sentences .... keep it relatively PG-rated.... :-)

    Hotel

    Melanie Schaber
    mel-content@home.com
    Hotel Reservation Form

    If you havenít yet made your reservations, now would be a good time -- the hotel is (surprise!) filling up fast. The hotelís direct number is (503) 283-2111, and the form with all the usual information is available in the back of the PR. Our $92 room rate covers up to four people in a room; each additional person adds $15 for rollaways. If you specifically ask for a river-view room youíll pay $10 extra.

    Parties: The Interstate Wing is designated as a "party wing"óif you plan to hold a party, you need to make sure your room is reserved there. As before, the hotel will charge a $100 deposit against damage/cleaning for open parties (they do this for all groups, not just OryCon). To date, however, all such deposits have been completely refunded and the hotel has been very happy with us. Open parties also need to be registered in the convention office, so that we can coordinate with the hotel and help you get needed trash bags and cleaning supplies from the hotel.

    If you have any problems with the hotel I would be more than willing to help in anyway possible.

    Internet Cafe

    John Bartley
    (503) BAR-TLEY
    john@503bartley.com

    The I-Cafe will be open from 4PM-9PM Friday, 9AM-9PM Saturday and 9AM - 4PM on Sunday.  Extension of those hours would require more volunteers. Eager volunteers who are comfortable with both IE and Netscape are urged to contact the I-Barista, John Bartley, now at john@503bartley.com or 503-BAR-TLEY (503 227 8539). You need not be a technomage (although if you are, your skills will be put to good use)

    OryCon will gladly accept castoff computers for Internet Cafe and other use. If your tax situation would benefit from a donation to a (verifiable) 501(c)3 (depends on whether you now itemize deductions on your income tax), please email or call me. I can also arrange for the local pickup of donated equipment.

    OSFCI, the sponsoring organization for OryCon, will provide a letter for tax-deduction purposes to the IRS and the Oregon Department of Revenue. This tax deductibility can also be useful to non-OryCon members. Even the corporation you might work for could benefit from the tax break which OryCon can provide them for the donation of obsolescent hardware and software. If you are asked about what OryCon would do with the equipment, you might note the donated computers help us organize and run use our cons, and the proceeds from cons fund scholarships to writing workshops, support a medical emergency fund for needy Northwest writers and for literacy support programs.

    Castoff computers, if received in adequate quantities, will allow us to experiment with 802.11b wirelessness this year, to better serve our surfers.

    Masquerade

    "Twilight" (Sue Mohn)
    twilight2000@foxinternet.net

    Greetings from your Masquerade Director! Iím Twilight (aka Sue Mohn in the mundane world) and will be running your Masquerade this year. Itís nice to come home and hang with old friends again (ok, Iíve been gone long enough that only the committee is old enough to really remember me, but allow an old woman her illusions :->).  [Editor's note: Old?  Who's old?  You're just . . . . experienced. --JCB]

    So who should be in an Orycon Masquerade? We have lots of classes for lots of people to compete and weíd love to fill them all this year! We have the traditional Novice, Journeyman and Master for presentation, as well as Workmanship and Media Recreation. In addition we have Nova (0-10, "mommy made") and Rising Star (0-14, self-made).

    Nova is designed as presentation -- all will receive something. Rising Star bears a little more competition (there will be a Best in Class), but kids always leave my stage with something for having the guts just to get up on it. If youíre older child would like to compete with the adults, thatís perfectly fine, but please be sure he or she is ready to be in a win/loss situation -- we donít treat kids differently once they leave Rising Star. More info will be available shortly on the Masquerade Web site <http://www.masquerade23.com>.

    So -- whatís it looking like this year? Weíre in the Riverview Ballroom, which means good sight lines. The stage is 18" high and itís 24í by 24í, centered in the alcove. There are stairs off both sides of the stage -- I have to see more of the set up to tell how realistic entry from both sides is for a HUGE costume -- but most folks should be able to enter from both sides. Since the theatre seating only seats 650, the sight lines should hold. The "green room" is created with pipe and drape behind the stage -- Iím working on mirrors, enough chairs, some tables, ice cubes and bendy straws. Iím working on some other things as well, but I donít want to announce them till I have them. Youíll want to check the Web site to see what additional information we have. Weíll be updating that right till we launch OryCon!

    Iím waiting on final word, but Iím hoping the event will begin at 8pm on Saturday, November 10, kids first. Whatever time slot they confirm (and that will be on the Web site as well), we will start promptly -- my background is theatre and late curtains make my teeth itch.

    Please remember that if you with to do anything which might be considered "dangerous" or that you mother might yell "youíll put an eye out", you need to get the official OK of the masque director (or her designated stage manager) before you do it. Forgiveness is not easier than permission; in this case -- it will result in disqualification if you donít get permission first.

    Should you have any questions, comments, concerns, or just want to register ahead of time (that is allowed :->), please contact me at the above e-mail address.

    Music Programming

    Daniel Reitman
    dreitman@spiritone.com

    [begin recorded message]

    Iím sorry, Daniel canít come to the Progress Report right now.

    Donít panic;, however. Daniel has advised your friendly neighborhood editor that heís hard at work rounding up performers, working out concert schedules, coming up with workshop ideas, and generally making sure that filking and music at OryCon will be the cheerful and enjoyable experience it always is (even when the hotel puts pulsating rock bands in the bar downstairs, which Melanie keeps telling us theyíre not going to do this year). If you have ideas, questions, or other thoughts about music programming, donít hesitate to e-mail Daniel at the above address -- note that itís new, replacing the one from the last Progress Report. Also feel free to e-mail general missives of encouragement, assuring him that coordinating music is a much easier job than he thinks it is. (Musicians are much easier to herd than cats.)

    Please leave your message after the beep. [BEEP!]

    [end recorded message]
     

    Publications

    Kip Krauss
    kkrauss@norwesters.net
    Souvenir Book Publication Release

    Greetings from the Publications Group. This year we will be doing something a little different. We will be publishing the programming schedule on the OryCon Web site. Pocket program books will have the panel descriptions in them instead of the Program Book. The Program Book will change in format to be more of a Souvenir Book.  The Souvenir Book is finalized, and will go to the printer shortly after 2001-10-10.

    For all submissions:

    Authors and artists retain all copyrights in their original works; in the case of works selected for publication, OryCon 23 will exercise only the one-time right to publish submissions in the Souvenir Book. Unfortunately, our budget does not permit us to pay for submissions that are published, so please understand this before you submit. We cannot be responsible for lost or misdirected submissions.

    In the case of e-mailed submissions, written work should be submitted in plain-text (ASCII) format, either in the body of your message or as an attached file. Art may be submitted as an attached file. Be sure to compress large files using PKZip or a compatible utility, and query before submitting large attached files.

    The publication release, or an accurate copy thereof, must be included with all submissions whether sent by regular or electronic mail. (Our lawyer recommends that if you e-mail your submission, you should also send a signed copy of the release by regular mail.)
     

    Registration

    The usual advice applies: get your membership now if you havenít already! We expect that weíll reach our 1600-member cap again this year, and the sooner you become a member, the more youíll save.

    Thatís especially important this year, because rising costs have finally forced us to modify our rate structure. Current membership cost is $45 (last yearís at-the-door rate). This rate applies until Oct. 31, when we jump to a $50 at the door rate, up $5 from last year. As before, we do not plan to sell one-day memberships. Children 5 and under are admitted at no charge; those ages 6 through 12 are half price. All children must be accompanied and supervised by an adult attending member of the convention.

    If youíre already a member, your Progress Report mailing label includes your name, address, badge name (if you asked for one), and membership number. A /T indicates that your membership is attached to a dealersí table; a /G indicates that you are the guest of another member.

    Volunteers

    Ralph Strauser
    lsagan1@home.com

    Join with the proud, we few, we band of lunatics, and volunteer - contact Ralph Strauser, volunteer coordinator at <lsagan1@home.com>, or the committees directly at http://www.orycon.org/orycon23/committee.html
     

    Writers' Workshop

    Barbara Oldham

    The deadline for receiving (not postmarking) submissions was Sept. 14, 2001.


    Policies

      Children
      Smoking
      Weapons

    Children

    All children must be registered with the convention, and all children purchasing memberships must be accompanied by an adult.

    Children ages 5 and under are admitted to the convention without charge and will receive a hospital-type ID bracelet. They must be under the supervision of an adult, or in the official child care area, at all times. If a young child is found unattended, he or she will be delivered to the child care area and the responsible adult(s) will be billed.

    Children ages 6 through 12 are admitted at half the adult price and may operate independently as long as they cause no problems. Those not capable of operating responsibly on their own must be kept under adult supervision or taken to the official child care area.

    All children of ages 12 or under must be under direct adult supervision after 8:00 pm. Children may work as convention volunteers, but those under age 12 may do so for no more than 4 hours per day. Those of ages 12 through 16 may do so for no more than 6 hours per day.

    Smoking

    Except for the smoking section of the Hospitality suite and any designated smoking areas in the hotel restaurants and bars, smoking is not permitted in any indoor public area at OryCon

    Weapons

    The wearing and carrying of weapons (or anything that looks like a weapon) will not be permitted, except as part of a Masquerade contestantís costume, or as part of other designated events, and then only during the event, or in transit to and from the event. The use of a weapon as part of the Masquerade must be approved by the Masquerade Director prior to the event. Failure to comply is grounds for immediate expulsion from the convention.

    Any weapons purchased in the Dealersí Room must be securely wrapped.

    "Weapons" includes (but is not limited to): guns, blasters, swords, knives, spitwads, flame throwers, nuclear or non-nuclear explosives, squirt guns, whips, slingshots, peashooters, or unpleasant-looking devices. (The committee reserves the right to define what constitutes a weapon.) Keep them in your room. Period..


    This content originally created by David D. Levine, dlevine@spiritone.com, and altered for test purposes by John Bartley, john@503bartley.com.

    OryCon 23 is a production of Oregon Science Fiction Conventions, Inc. (OSFCI), a non-profit, tax-exempt corporation.
    copyright (C) 2001 by Oregon Science Fiction Conventions, Inc.