Page last updated Mar 14 2010.

Meeting started at 3:35pm.

Present: Tammy Lindsley, Rick Lindsley, Kathryn Brant, Judith Bunteman, Melvin Krehbiel, Amanda Kundert, John Lorentz, Brigid Nelson, Michael Kight, Devlin Perez, Daniel Reitman, Sue Renhard, Ruth Sachter, Brenna Sharp, Vincent P. Vaughn, Carla Viltz, Joyce Zimmerschied, Lisa Godare, Tom Roberts, Jason Bostick, Car Bostick, Julia Fisher, Sandra King, Lea Rush, Michael Pinnick, James Byrd, Aaron Contreras, Wes Contreras, Samuel John Klein, Brenda Klein, Kami Miller, and Ariel Peterson (sorry I was late)

Tammy asked for introductions and that each person state their name and the department they are representing and/or interested in representing:

Tammy Lindsley - Chair
Sandra King - Masked Ball
Joyce Zimmerschied - Green Room Asst.
Amanda Kundert (Penguin) - Green Room & Pocket Guide
Brenda Klein - Pubs Asst.
Sam Klein - Pubs
Julia Fisher - visitor
Jason Bostick - Gaming Area
Car Bostick - visitor
Tom Roberts - Volunteers
Lisa Godare - Volunteers
Lea Rush - Dealer's Room
Dan Reitman - Filk
James Byrd - Programming Asst.
Melvin Krehbiel - Asst. Treasurer
Judith Bunteman (Kitten) - Hall Costume Awards
Brigid Nelson - Art Show
Rick Lindsley - Webmaster & Programming Co-Head
Kami Miller - Programming Co-Head
Ruth Sachter - Restaurant Guide
John Lorentz - Mailroom
Aaron Contreras - Possible DJ
Wes Contreras - Volunteers
Devlin Perez - Operations
Michael Pinnick - Cereal & Toons, Night Hospitality
Carla Viltz - Interested in helping w/Registration
Brenna Sharp - Office
Michael Kight - visitor
Vincent Vaughn - Fan Tables
Sue Renhard - Opening Ceremonies

Tammy welcomed everyone and let everyone know there is a new department this year (borrowed from Worldcon), a teen lounge - no alcohol - under 21, looking for someone to head.

Bids for Masked Ball - Sent out request for bids. Greater Portland Area Costumers Guild's bid was accepted.

Tammy requested that all departments setup a Workback Schedule listing each department's tasks by date and turn into Tammy by the meeting next month if possible. If anyone has any questions or needs assistance with their schedule please contact Tammy.

Next meeting is February 20th. The March meeting will be at the hotel during the week of the 15th. The list of the meeting dates for the rest of the year is as follows:

week of Mar 15	Sat, Jul 31
Sat, Apr 17	Sun, Sep 19
Sat, May 15	Sat, Oct 16
week of Jun 14	Sun, Nov 7

It is, of course, subject to change but we will be trying to stick to these. The dates listed as 'week of' will be at the hotel, will be in the evening, and will be during the week. Those dates will be pinned down once the hotel can tell us what rooms they have free and when.

Tammy opened up the floor for discussion and/or questions:

Tammy will have nicer flyers with the official con art work by the next meeting February 20th.

James: How static is the date?
Tammy: If you can't make a meeting, please send your report in to Tammy. Tammy recommended that everyone sign up for the main Orycon list. Meeting announcements and agenda will be sent out to the Con Com list and regular list. Only ConCom gets meeting minutes, but they will be listed on the website.

Vincent: Timelines - where to send?
Tammy: Send to Tammy

Rick: If communications need to happen with other depts. - post out job descriptions plus comments from previous cons to current

Tammy: Please show up or representative in each department for each meeting. Please try to have a backup for each department head.

Tammy gave out her phone numbers to attendees. If you have any questions that can't wait for an email response, please call her. Tammy can be called weekdays between 8am-10pm and weekends 10am-12am (midnite). Please leave a detailed message if you get her voicemail.

Ruth: Are there open departments?
Tammy:

• Internet Café - Christopher is not planning to run it
• Dance - Tammy getting resumes from DJ's
• T-Shirts
• Teen Lounge

If interested in assisting with any of these departments - please contact Tammy.

Tammy: Flyers, both 11x14 posters and postcards, have been ordered to distribute at events and local venues. Will be available at February meeting. Chad Savage has created a custom piece of art for us. RadCon has our ad. Norwescon will have our ads as well. We will have our ad rates up soon. Rick will be following up with department heads. Starting with info from last year. Rick will update info.

Catherine: Costuming will be doing Barbie contest. Can we list costume exchange early on?
Tammy: Can give info to Rick to set up links.

Dan: Since Andrew is not here, where do we stand with Friends of Filk?
Tammy: Due to FoF funding Tricky Pixie, the special guest for Renovation, funds are limited. They may not have funding to get an artist/group unless they are local.

John Lorentz: The 2010 Annual General OSFCI corporate meeting will be held Monday, February 1, 2010 in the Morrison Room at the Doubletree Lloyd Center Hotel, 1000 Multnomah, Portland, Oregon. (The listing on the board will probably say "OryCon.") Parking is available in the hotel's parking structure, and there will be free parking passes available at the meeting to cover the cost of parking there. The meeting starts precisely at 7:30 PM. Open to everyone even if you are not an OFSCI member. It is the group that provide framework for GameStorm and Orycon.

Sue Renhard: Report - Awesome opening ceremonies meeting this morning.

Kami: Need programming volunteers to work in the green room during con and volunteers that can learn to run the programming software. These volunteers need to be trained in advance. Contact either Kami or Rick if you're interested.

Meeting adjourned at 4:15.